How to use the Email Warmer

How to use the Email Warmer

Hey Sales.Rockies ๐Ÿ‘‹

This guide will show you how to warm up your domain and improve your email deliverability ๐Ÿ•ฏ๏ธ

How does email warming work?

Sales.Rocks will warm up your account by automatically sending emails with
specifically generated subject line and content to other accounts being warmed up, simulating a natural back and forth exchange through a send and reply chain of emails.

Important notice: Please set-up and connect your email account first before you use it for email warming process. Check here ๐Ÿ‘€ how to do so! Make sure that you set-up both SMTP and IMAP connections, otherwise the warming process won't start if it lacks IMAP.

1. Email warming set up ๐ŸŒก๏ธ

In the platform Menu, click on the Email Warmer dropdown โžก๏ธ select "Dashboard" and start setting up your account by clicking on "+ Add new Emailwarming process".

a) Type of Account

Now select one of the following account options:

Fresh Account

If your email is brand ๐Ÿ†• and needs to be gradually warmed up through a gradual increase of daily activity.

Mature Account

If you already have an active ๐Ÿƒ email account but want to improve your email delivery rate through regular daily activity.

Select the email account you want to warm up and you also have the option to Set-up a new email account from here.

b) Setup

Daily ramp-up increment

๐Ÿ’ก Sales.Rocks tip:

For email accounts
1 to 3 months active, we recommend you set an increment of 1 to 2 and for email accounts 4 to 6 months active, you can set the increments from 3 to 4.

The number of warm-up emails sent daily, will gradually increase until the maximum number of emails sent per day you set is reached. (The increments are set in values from 1 to 10)

If you set a daily ramp-up increment of 4 and daily limit 40, on day one 4 warm-up emails will be sent, on day two 8 warm-up emails and on day three, 12 warm-up emails...๐Ÿ“ˆ

Ramp-up limit

The maximum number of emails sent per day. After reaching the set number of daily emails sent, the daily increment stops. (Maximum number of daily emails sent is 50)

๐Ÿ’ก Sales.Rocks tip:

For email accounts
1 to 3 months active, we recommend you set the limit of daily emails sent to 25-35 and for email accounts 4 to 6 months active, you can set the daily limit of email sent to 35-50.

Stop sending emails after Ramp-Up has been reached: (start of Maturing phase):

c) Schedule

Date & Time

Select the starting date for the email warming process โฒ๏ธ


Select the timezone the email warming process should follow ๐ŸŒ

2. Enable filtering within your email account ๐Ÿ“ฅ

Since youโ€™ll be receiving emails from other accounts being warmed-up, creating a custom email filter will make sure that the warmed-up emails are archived properly as to not mix them up with other emails in your inbox. Also it is recommended not to create custom labels for the warm-up emails.

In your email account, create a new filter with โ€œSales.Rocks Warmerโ€ under subject and select the following options:

3. Track and report ๐Ÿ“‹

From the Email Warmer Dashboard you can track the status of all your active email warming processes, connection-checks, warm-up emails sent and the number of emails that landed in inbox or spam.

Also you have a separate overview for every email account being warmed-up where you can change settings, pause or stop the process and see where the sent emails are landing.

4. Email warmer notifications and additional settings ๐Ÿ›Ž๏ธ

  1. If your SMTP connection becomes inactive, the warming process will be paused and you will receive a notification on your email.
  2. Bounced email addresses are directly removed from our warming-up processes, ensuring your deliverability scores. The owner of the bouncing email address will be informed on their account email.

If there is anything left unclear, always feel free to reach out to ๐Ÿ“ง
Also, check here ๐Ÿ‘€ more on why you shouldn't use alias for warming up! 

Happy Email Warming! ๐Ÿงก

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